JUNE 2020 v1.0
Progressive Broadcast Hire Ltd Authored by: Brian McCormick, MD.
Covid -19 Policy
This guide has been produced for 3 key stakeholders in mind; namely, staff, clients and external bodies who may require notification of an official covid-19 policy, such as insurance companies, funders and local Government. The policy is based on Scottish Government guidance and should be read in conjunction with the UK Broadcasters guidelines, both of which can be found in the links below.
This guide is produced with current policy formation by Public Health and industry best working practice and will be updated as and when policy changes occur.
TABLE OF CONTENTS
- Staff working practices:
- COVID-19 Specific Health and Safety (H&S) Training and Awareness
- Our commitments in the workplace
- Employee working patterns and use of space
- Client interactions
- Kit preparation: small and large kit requirements
- Technical support on location
- PPE and sanitising details
- COSHH/manufacturer documentation
- Appendix: Risk Assessment template (pending approval)
Covid-19 has produced an unprecedented challenge to most industry sectors. What is particular to our sector is the multi layered interaction of people and equipment in numerous locations.
This guide is aimed at laying out Progressive Broadcasts approach to handing over the equipment to production crew, either at our base, or delivered to location or clients office. We cannot plan how equipment is handled thereafter, however; we will always work in conjunction with clients own specific guidelines.
It is hoped by careful and consistent implementation of these procedures, that we can minimise risk to all.
Staff Working Practices:
COVID-19 Specific Health and Safety (H&S) Training and Awareness
- COVID-19 Safer Working induction training must be undertaken by all staff and employed freelancers and visiting crew prior to their work commencing at our premises. This should cover best practice in general principles, including: – Social distancing, and hand and respiratory hygiene requirements –
- Awareness of mental health and wellbeing at work during the pandemic – Accessibility and inclusivity in COVID-19 safer working practices.
- COVID-19 Supervision & Enforcement training must be given to designated supervision and enforcement staff. In our case, this will be the Directors. This includes COVID-19 specific guidance on:
- Mandatory and recommended workplace requirements, as set out by Scottish Government, including hand and respiratory hygiene.
- Assessing and applying social distancing requirements to the working environment
- COVID-19 symptom checks and symptom response planning
- Supporting and safeguarding those defined by Scottish Government as most at risk of contracting COVID-19
Our commitments in the workplace.
- To provide guidance and training where needed in line with above H&S procedures
- Premises reconfigured with social distancing and infection control in mind
- PPE equipment and cleaning materials tailored to the level of risk
- A robust and up to date equipment handling procedures in line with latest infection control advice.
Employee working patterns and use of space
- Where it’s possible, allow working from home.
- Where its essential(shielding) allow working from home
- Organise staff numbers to minimise numbers in premises at same time. Either by split shifts, ½ day working, or 3- or 4-day weeks. Volume of work will dictate.
- Use of shared facilities, WC, kitchen, seating areas, lunch breaks; all to be on a Rota basis. Sanitising to take place after every use.
- Employees will have a “safe area” that is only accessed by them. This will include a work desk, PC and keyboard, telephone, as well as kit preparation area with tools, monitoring, test pattern generation, power and lighting.
- All areas will be well ventilated.
- Clients will be permitted to enter the premises, but only to a maximum of 2 at any one time.
- Where there are 2 clients on site at same time, they will be kept at opposite ends of the kit room, well over the 2metre social distancing requirement. Staff will prep and hand over equipment whilst wearing PPE and after sanitising of all kit.
- Entry and exit of building will be through garage space, not through office.
- After client leaves premises, staff will clean door handles at point of entry/exit.
- Progressive will continue to offer a delivery service to clients. There may be some variation dependent on the location(e.g. we would need guarantees that location has its own infection control policies in place) but we will work with clients to find a way to do this safely and within Government guidelines.
- Staff will be provided with PPE for delivery, that must be disposed of after delivery takes place
- Kit that is returned will be placed in trollies and, where possible, left for 72hrs, in line with current guidelines of virus viability on hard surfaces.
- Where this isn’t possible, e.g where another job is happening within the 72 hrs, kit will be deep cleaned with a combination of isopropyl alcohol spray and anti bac wipes (see COSHH documents).
Kit preparation: small and large kit requirements
- Larger, complex jobs require crew to be on site for a week approximately. As well as protocols outlined above, we will have the following in place:
- Designated areas (eventually sealed kit test rooms, away from main office and kit prep areas)
- WC and kitchen facilities provided that are separate from staff and solely for the use of the crew.
- Kit being handed over as additional to initial kit list, will be placed on trollies and left for crew to collect at door of the prep room.*1
Technical support on location
- We will continue to offer technical support on location.
- The quickest method, as before, is to simply replace an item and fault find later.
- Where this isn’t possible, our employee will attend, with appropriate PPE and sanitise before and after, on all contact points of the kit being examined.
- We would ask the crew to do the same before and after we attend.
- We also require that a 2 metre minimum distance is always kept.
*1 Kit rooms are being built throughout 2020, hopefully we will have 3 by the end of the year.
PPE and Sanitising Details
- Personal Protective Equipment(PPE) will be provided to every staff member and the infection control protocols on its best use.
- Masks are 3 ply surgical grade(see COSHH docs)). In line WHO and HSE guidelines(see Resources), and after carrying out a Risk assessment based on our Citation plc template(see Resources) it is not felt that N95 masks are appropriate, or indeed needed, as we are not in a clinical or care environment, or in a situation where social distancing cannot be practiced. We have the benefit of a large work space and low staff numbers; social distancing can be maintained very easily.
- Gloves are provided to all employees. These are medical grade, non sterile, powder free latex gloves. They conform to EN455 and are compliant with MDD 93/42/EEC CLASS I. (see COSHH docs)
- Kit contact points is wiped with anti-bac soap-based wipes made by various manufacturers. Exteriors of cases are sprayed with isopropyl alcohol solvent.
- Camera viewfinder eyepiece will be supplied with a chamois cover (aka TBA). These are to be kept by the camera crew using our cameras and reused by them alone.
General Risk Assessment(please see website for specific RA’s for equipment handling etc)
- https://hpspubsrepo.blob.core.windows.net/hps- website/nss/2973/documents/1_covid-19-guidance-for-non-healthcare- settings.pdf
- http://britishfilmcommission.org.uk/wp-content/uploads/2020/05/British-Film-Commission- Working-Safely-During-COVID-19-in-Film-and-High-end-TV-Drama-Production-01-06-20-V.1.0.pdf
- https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice- for-public/when-and-how-to-use-masks
- https://www.hse.gov.uk/news/assets/docs/face-mask-equivalence-aprons- gown-eye-protection.pdf
This Document is available to download here.